Regular maintenance is the hallmark of a well-run property. An area most overlooked is the administrative side of preventive maintenance, with all its due dates, deadlines, and supporting documentation.
With more federal and state regulations, licenses and permits have become more important in the hospitality industry… but you can halt the paper shuffle, save time, and avoid fines and fees.
Schedule automatic reminders of administrative duties in hotel ServicePro’s Preventive Maintenance module. This enables general managers to have time to prepare documentation in an organized way and meet key timetables. Regional and corporate headquarters can also log on to hotel ServicePro and monitor hotel properties for license and permit compliance.
Consider brand standards. Some brands require that the hotel’s fire and/or sprinkler systems be inspected every six months. Lacking this documentation could cause the property to fail their brand inspection. With hotel ServicePro, the requirement is flagged before the expiration date giving the property management the time to schedule, inspect, and document the elements of its fire system prior to a brand inspection.
But that’s not all… hotel ServicePro is an ally in keeping up with traditional preventive maintenance duties as well. When was the last time your team performed maintenance on your rooftop air conditioning units? What about laundry room equipment, guestroom PTACs, and fitness center equipment?
- Schedule EVERY piece of equipment at your hotel.
Did you know that you can make a vacuum cleaner last seven years if you properly maintain it?
No task is too large or small to schedule with pop-up reminders in hotel SerivcePro’s Preventive Maintenance component. Empty vacuum cleaner bags daily, change the belts monthly, and mark every task completed on the spot when you’re through. You’ll tally hundreds of dollars in savings and reach check-in time with all rooms clean and freshly vacuumed.
- Follow manufacturer’s instructions.
Enter all equipment maintenance tips and requirements into hotel ServicePro.
- Reread your brand standards to insure you aren’t missing any preventive maintenance items.
Enter everything from annual smoke detector tests to hot water heater maintenance into hotel ServicePro. Safe, satisfied guests translate into repeat business.
Sweating the small stuff can save thousands of dollars in repair and replacement costs, failed equipment, and late night emergency repair calls.
Plan well and prosper!